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Created in 1986 to help employers comply with the then-new Immigration Reform and Control Act (IRCA), the I-9 form, otherwise known as the employment eligibility verification form, asks potential employees for proof of identification and citizenship.

Employers are not responsible for authenticating documents that appear to be authentic; however the fines can be stiff if there are errors on an I-9 form. A missing or botched I-9 can cost you between $110 and $1,100. The fines for knowingly hiring unauthorized employees are much higher. They start at between $250 and $2,500 for the first violation and rise steeply for the second and third.

The following original documents are acceptable to establish identity and right to employment on an I-9 form: a passport, certificate of U.S. citizenship, certificate of Naturalization, a passport, an alien registration receipt card, a temporary resident card, or an employment authorization card. There is also a list of documents that are acceptable to establish identity for individuals 16 years or older. These mostly include I.D. cards that include photo identification. And lastly, the I9 form requires proof of employment eligibility.

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The HR Library has more helpful I-9 resources like these:

I-9 Procedure Policy for New Hires

Sample I-9 Forms

Updates to the I-9 Form

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